This privacy policy explains how Registrant Law Professional Corporation (“Registrant Law”, “we”, “us”) collects, uses, and discloses the personal information that is collected through the use of the Registrant Law website at www.registrantlaw.law (“website”) as well as other collection methods, including forms, directly provided information and other communications methods.
Since January 1, 2014, all Ontario organizations engaged in commercial activities must comply with the federal Personal Information Protection and Electronic Documents Act, known as PIPEDA.
“Personal information” means information about an identifiable individual but does not include the name, title, business address, or telephone number of any employee of any organization.
Collecting personal information. We collect personal information from our clients to provide them with legal services. We may collect personal information directly from you at the start of our relationship or in the course of our representation.
Consent. In most cases, if we collect, use, or disclose your personal information, we will obtain your consent. Sometimes we will ask for your consent in writing, but in some cases, we may accept your oral consent. Sometimes your consent may be implied through your conduct with us or the nature of our retainer. Should you withdraw your consent, that may impact our ability to serve you and to maintain our relationship.
Use of personal information. Registrant Law uses personal information to respond to inquiries that you make through our website, via email, or by telephone. We use or disclose your personal information to provide consultation, advice and legal services. Some specific examples of what this may include are: to establish and manage client relationships, fulfill legal duties and avoid conflicts of interests; for account administration purposes (e.g. billing, bookkeeping); to distribute email communications and other material to individuals on our mail and e-mail lists; as permitted by, and to comply with, any legal or regulatory requirements or provisions. If you subscribed to our marketing communications and no longer wish to receive information from us, you may unsubscribe at any time by following the “unsubscribe” instructions in our emails.
Disclosure of your personal information. Registrant Law will not disclose your personal information without your consent, subject to exceptions, such as: when we are required or authorized by law to do so (e.g., court order, in order to comply with requirements of Law Society of Ontario, the regulatory body that governs the practice of law in Ontario); when we engage a third party to provide administrative services to us (e.g. accounting, file storage), so long as that third party is bound by obligations regarding privacy which are consistent with this privacy policy; if we retain another law firm on your behalf; where it is necessary to collect fees or disbursements; in the event of a merger or growth by Registrant Law; or when the information is already in the public domain. In certain cases, your consent to our disclosure of your personal information will be implied (i.e. when the legal services we are providing to you require us to give your information to a third party in the course of a transaction) or another law firm that we have retained on your behalf, as instructed by you. Please note that we or some of our service providers may be located in countries where authorized government officials may be able to access your personal information without your knowledge or consent.
Updating your information. Since we use your personal information to provide legal services to you, it is important than the information be accurate and current. If during the course of our relationship, any of your information changes, please inform us so that we can make any necessary changes. We may also periodically inquire of you whether your personal information is accurate and current.
Securing personal information. We take precautions to ensure that your personal information is kept safe from loss, unauthorized access, modification or disclosure, including: maintaining confidentiality policies, using technological safeguards such as security software and firewalls to prevent unauthorized computer access; and internal password and security of physical files.
Email. Email is not an entirely secure medium, and you should be aware of this when contacting us to send personal or confidential information.
Access to your personal information You may ask to access to personal information we have about you. Your right to access your personal information is not absolute. There are a number of situations where we may deny access. If we deny your request for access to, or refuse a request to correct personal information, we will provide a reason for doing so. To request access to your personal information, please contact our Privacy Officer at the email address below.
Website. On our website, like most other commercial websites, we may monitor traffic patterns, site usage and related site information. We may provide aggregated information to third parties, but these statistics do not include any deniable personal information. Our website contains links to other sites, which are not governed by this privacy policy.
Privacy Officer. If you have any questions or concerns about this privacy policy or the handling of your personal information, or to request access to or update any information we have on file, please contact:
Nancy Mehrad
Privacy Officer
Registrant Law
647-402-7729
If you are not satisfied with our response to your inquiry, you may contact the Privacy Commissioner of Canada at 112 Kent Street, Ottawa Ontario, K1A 1H3, 1.800.282.1376.
Changes to this privacy policy. We may change this privacy policy from time to time. Any changes will be posted on our website. This privacy policy is effective January 27, 2021.